What Is It?

Village Halls, Community Centres, Memorial Halls, Churches, Church Halls, Plays Areas and Playing Fields are a vital part of village life.  Their role is much valued, as is the work of the volunteers that manage these facilities. For over 90 years Community Lincs has provided a specialist advice and information service to help committees meet the challenges of managing a successful community facility.

Advice from our service covers all aspects of managing a building and play area, including:

  • Governance advice – helping the committee to get things in place such as policies, making sure it’s clear who is doing what, the roles of Trustees and making sure that all concerned are working together
  • Building and play area management and maintenance
  • Advice regarding relevant legislation
  • Project development including technical advice and funding support
  • Community Building cluster meetings – a chance for committee members to come together to discuss problems and successes and to discuss good practice
  • Training workshops to encourage better managed halls and play areas through specialist workshops such as legislation, funding, marketing, trustee roles and responsibilities
  • Community Building Management – a checklist for committees to ensure they are doing things right

Our Services

Resources and Support

Community Lincs has access to a range of information sheets and model documents covering many issues that affect community building and play committees.  They are available free by email to all Community Facility advice service members.

We have also developed a community buildings website to help promote over 400 community buildings in Lincolnshire. The key features of our website are:

  • A ‘one-stop-shop’ with in-depth information about the community facilities available to hire in Lincolnshire, such as booking information, facilities available, a link to your own website and much more…
  • An effective marketing opportunity and publicity tool, to help increase awareness of local facilities to anyone wishing to hire a venue in the county.
  • A user friendly and interactive website with free comprehensive search facility to help potential customers find the right venue for their needs.
  • Continual updates of contact details for each venue via our in-house contacts database.
  • A facility for local businesses to market their services with particular interest to community building committees and their hirers.

We have also developed a list of halls with WiFi.  If you manage a building and would like to add your hall to this list, please contact us.

Community Facilities Events Website

Your Ultimate Guide to what’s on in Lincolnshire’s Community Venues!

Whether you manage a community building or outdoor space this is the perfect online resource to help members of our organisation promote their upcoming events.

Anyone from your local community or further afield can visit the community events website to find the perfect way to relax, enjoy local produce, see a show or sample the local ale.

  • Publish and share your events. We have built this website to make it easy for you to tell everyone about you upcoming events.
  • Find out what is going on in neighbouring venues so your events don’t clash.
  • You don’t need any technical knowledge to get started.       Just log in, click “Post your event” and complete the relevant fields. Our simple editor makes it easy to create events, set up repeating events and add maps and images.
  • Using this online resource will assist your community building committee to promote major events; we would prefer that you don’t use this for weekly events as we have over 140 members – that’s a lot of weekly bingo!
  • As you will have your own log in, your committee can ensure that events are always up to date, you can make changes at any time.
  • The website also has a comprehensive search facility to help people find events in their local area.

Community Buildings Cluster Meetings

In the Spring and Autumn each year, we hold 6 meetings around the county.  We are told it’s good to talk. Sharing a problem with others in a similar situation can often produce simple solutions. Committee members who have been involved in their local cluster group have found that informally meeting together to share ideas and to learn from expert speakers has been of immense benefit.

Comments about the meeting have included:

“I found it to be very interesting and informative. It’s interesting to hear that other villages have the same sort of problems such as getting the villagers to different functions”

“This meeting has opened our eyes to what our committee needs to know”

“These meetings make you think about things you take for granted! So don’t let anyone say it is not worth coming along to hear what do and think about what you do yourself”

“At our local cluster meeting, we found out that all of our committee members have to be listed on our annual return to the Charity Commission, something we’ve not done before!”

“It’s been great to meet other committees with the same problems as our own, but I’m going back to our committee with some new and positive ideas.”

For more information about the upcoming cluster meetings, please visit our dedicated webpage.

Safeguarding and your community building

Action with Communities in Rural England (ACRE) has been awarded over £100k from the National Lottery Community Fund to promote good safeguarding practice to village and community halls throughout England.

We will be working to make sure that the voluntary management committees that run halls and community buildings have the knowledge and confidence to provide a safe environment for all.

Advice and examples of best practice will be shared with those managing and using village and community halls so that they fully understand their responsibilities and have appropriate and proportionate policies and procedures in place.


The project will be rolled out using our network of 38 county-based members who already provide support to rural village and community halls.  As part of the network, YMCA Community Lincs will be working with management committees to help you understand current legislation around safeguarding and make sure procedures are in place which reflect good practice.

Ultimately, our aim is to increase awareness of the importance of safeguarding and making sure that these important rural assets are welcoming and safe places for all.

England’s 10,000 village halls are at the heart of rural community life – providing a hub for social activities, classes and services. Through its network of skilled advisers, ACRE supports the 80,000 volunteers who run village halls and similar rural community buildings.

If you would like to know more about this project in Lincolnshire, please contact Samantha Smith on 01529 301960 or email samantha.smith@lincsymca.co.uk