Managing healthy and safety shouldn’t be a barrier to managing your organisation effectively, it shouldn’t be complicated, costly or time consuming.

To avoid personal injury, you need to take reasonable steps to prevent accidents or harm to the management committee members, volunteers, clients and members of the public. If your group employs staff you must comply with health and safety legislation, including providing all staff with basic information about their role in complying with health and safety law.

There are a number of legislation requirements to follow to ensure your organisation complies with the law and the approach you take should be relevant to the size and nature of your organisation.

Sam’s Top Tips

Community Lincs’ Sam Smith provides great advice for people managing community buildings

  • Appoint one member of your committee to be the Health and Safety officer.

  • Keep an up to date written Risk Assessment and Fire Risk Assessment for your building.

  • Make sure you have Terms and Conditions of hire as part of your hiring agreement.

  • Keep a diary of when checks are required such as fire extinguishers, electrical items and systems.

  • Have a reporting system for hirers and the cleaner.

  • Use a maintenance checklist particularly for areas that are not so easy to see.

  • Have clear notices around the hall.

  • Have written policies that are available for all users to read.

  • There are a number of information sheets available from Community Lincs, advice and support is available from a number of places to help you get things right.

More Information

Community Lincs has a number of information sheets giving relevant details of health and safety for managers of community facilities. The Health and Safety Executive have also developed a number of tools to help voluntary organisations. You can find them on the HSE website.